Western Cape Government Is Hiring: Personal Assistant
Closing Date: 20 February 2023
The Department of Economic Development and Tourism, Western Cape Government has an opportunity for a suitably qualified and competent individual to render a secretarial support service to Management. This post is based in Cape Town, CBD.
Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification (a certificate of completion should be provided); A minimum of 3 years experience in rendering secretarial/ administrative support services to management/ senior management.
Dealing with high level confidential documents such as parliamentary enquiries and ensuring deadlines are met; Drafting presentations; Experience utilising digital systems such as (not limited to) Zoom, Microsoft Teams, Online sharing platforms.
Key Performance Areas
Provide a secretarial/ receptionist support service to the Manager; Rendering administrative support services, including documents of a very sensitive nature ensuring the proper flow of information and correspondence to and from the HOD Office Procurement of goods and services in line with the relevant prescripts; Provide support to the manager regarding meetings (Vitual and Physical); Support the manager with the administration of the budget, Manage petty cash for the office of the DDG; Manage travel arrangements; Processing of all sundry payments and travel and subsistence claims; Analyse the relevant public service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly.
Knowledge of the following: Departmental Operational Management Systems and procedures; Aspects of Contractual Management; Human Resource Management; Policies, prescripts regulations and procedures; Financial Management; Procurement Processes; Petty Cash Management; Correspondence management; Digital systems such as (not limited to) Zoom, Microsoft Teams and Online sharing platforms; Proven computer literacy in MS Office (Word, Excel, and PowerPoint); Excellent (written and verbal) communication skills; Excellent telephone etiquette, planning, organising, and report writing skills; High levels of assertiveness and professionalism; The ability to communicate well with people and clients at different levels and from different backgrounds; Ability to work under pressure Ability to analyse documents and situations.
R 269 214 per annum (Salary level 7)