SHOPRITE Is Hiring: Admin Assistant – Transpharm KwaZulu-Natal

Closing Date: 17 February 2023

Job Objectives

Organise and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).
Compile accurate minutes of meetings and distribute them timeously.
Develop and maintain filing systems for all relevant documentation including computer and manual filing systems.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Perform general ledger accounts reconciliations.

Prepare, analyze, and update financial reports.
Following up and resolving daily creditors’ queries.
Maintain and clear purchase clearing accounts and claims.
Conduct monthly journal uploads such as rebates, discounts, and accruals.
Assist with credit control processes, budget planning, and expense analysis.
Processing work orders, supplier invoices, purchase orders, expenses claims and account payments.

Coordinate repairs to office equipment.
Greet and provide general support to visitors.
Timeously resolve all administrative issues.

Grade 12 certificate

Diploma in general administration

2+ years’ experience in an administration role with good exposure and knowledge of general administration office practices, tools and processes.Knowledge and SkillsStrong level of proficiency with MS Office (Outlook, Excel, Word, PowerPoint)

Strong administrative skills and the ability to plan, coordinate and execute general administration functions, practices and standard operating procedures to realise team / departmental goals and objectives

Communication and reporting skills with the ability to clearly and accurately convey information and data

Ability to work well under pressure and possess a high degree of tenacity

Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mindHigh levels of integrity and ability to handle confidential informationSound numerical skillsWorking knowledge of SAP Finance and Navision

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