Closing Date:10 March 2023
An opportunity has become available at Mazars; an international professional services firm, based at Mazars House in beautiful Century City, Cape Town.
We are looking for an individual to support the Partner/s and Director/s with all administrative aspects of the business. The Assistant will report the Department Head.
Duties and Responsibilities
Accurately and timeously prepare and process all relevant documentation / information (letters, emails, tax letters, engagement letters, bank confirmation, FICA documentation, Partner CPD Points and any other ad hoc documents)
Attend to travel requests timeously
Provide support to relevant team members within your department and/or other departments when required.
Documents to be filed accurately
Easily accessibility of information/documents
Answering, screening, initiating a call, message taking in a professional, courteous and accurate manner
Appropriate communication style/business etiquette.
Mail and email management:
Accurately manage mails and emails by opening, scanning and / or action, acknowledge receipt, distribute mail, keep record and follow up where appropriate
All meetings coordinated effectively
Dates and times are confirmed timeously with relevant parties via email
Meetings confirmed 24 – 48 hours ahead of scheduled time
All relevant documentation for meetings emailed at least 24 hours before meeting
Catering to be arranged if required and set up of venue
Manage the partners diary effectively and efficiently
3 – 5 years’ experience in office administration
Diploma/Certificate or equivalent
Excellent MS Office (Word, Excel, PowerPoint)
Knowledge of travel and accommodation arrangements (local and international)
Skilled in diary management
Knowledge of office management systems
Strong administrative and organizational skills
Ability to manage multiple deliverables to the expectation of multiple partners