Western Cape Government Is Hiring: Office Manager

Closing Date: 20 February 2023

Job Purpose

The Department of Cultural Affairs and Sport, Western Cape Government has an employment opportunity for a suitably qualified and competent individual to render an office manager service to the Chief Director (CD). This post is based in Cape Town, CBD.

Minimum Requirements

An appropriate 3-year tertiary qualification (National Diploma/B-Degree) or higher; A minimum of 3 years experience in rendering executive support functions to top management.

Recommendation

None

Key Performance Areas

Manage engagements: Ensure that the management support staff compiles programmes; Render line administrative support services: Develop and maintain systems in the office of the Chief Director’s Office that will contribute towards improving efficiency in the office; Execute research, analyse information and compile complex documents for the Chief Director:

Conduct research and compile comprehensive documents (not linked to a specific line function) for the Chief Director with regard to issues forthcoming from meetings; Provide Support to the Chief Director with regards to meetings; Screen documents to determine actions/information/documents required for the meeting; Manage resources of the of office of the Chief Director: Determine and collate information with regards to the budget needs of the office of the Chief Director; Remains up to date with regards to the applicable prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Chief Director: Studies the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

Competencies

Knowledge of the following: Public Service reporting procedures; Modern systems of governance and administration; Policies, regulations, internal arrangements and procedures; SMS Manual; Financial Manual; Administrative and financial management; Budget control and management; Procurement and tender administration; Human resource management; All aspects pertaining to line functions within the Department; Skills needed: Research; Analytical thinking; Financial Management; Project Management; Managerial skills; Proven computer literacy; Witten and verbal communication; Problem solving; Conflict resolution.

Remuneration

R 393 711 per annum (Salary level 9)