Secretary Job Vacancy At Rand Water – South Africa
CLOSING DATE : 25 AUGUST 2023
Job Advert Summary
The overall responsibility of the successful candidate in this position will be to provide secretarial services to the Manager Water Quality Specialist Services and administrative assistance to the department.
Minimum Requirements
NQF6 Diploma qualification in Office Administration / Secretarial
Driver’s license and candidate will be required to undergo Rand Water proficiency driving test
3 years minimum – preferred 5 years’ experience in office administration / secretarial duties at middle to senior management level
Effective (clear, professional and polite) English communication skills (verbal and written).
Experience in maintaining shared electronic records system
Capability in Advanced Word, Excel, PowerPoint, Adobe, Outlook software
Primary Duties
Provide secretarial services to the department manager, including management of diary
Provide administrative services to the office of the manager and the department management committee
Maintain the department shared electronic records system
Plan and organise department events / meetings
Draft minutes / notes for physical meetings and from electronic recordings of meetings
Co-ordinate, collate and manage timely drafting of departmental reports, documents, memorandums, letters, presentations etc
Quality control department documents to ensure accuracy, presentability and compliance with corporate standards.
Maintain good relationships (internal and external) between stakeholders and the department.
Follow-up on actions from meetings
Responsible for stock-take and safe keeping of assets in the safe.
Responsible for filing of departmental attendance register, timesheets, travel claims and leave schedule
Research and find appropriate information for the department management team
Managing the reception desk and department manager phone line
Knowledge
English language
Office administration and secretarial duties
Shared electronic records system
Advanced Word, Excel, PowerPoint, Adobe and Outlook software
Skills
Skills on use of Advanced Word, Excel, PowerPoint, Adobe and Outlook
Effective (clear, professional and polite) English communication skills (verbal and written).
Accurate minute / note taking at physical meetings and from electronic recordings of meetings
Ability to research and find appropriate information for the department management team
Ability to manage time to complete all delegated tasks
Events / meetings planning and organising skills.
Maintaining good relationship with diverse group of people within and external to department
Ability to provide office administration / secretarial duties to multiple managers
Attitude
Flexible attitude to researching unfamiliar subjects
Flexible attitude to working hours
