UNITRANS Is Hiring: Forwarding Controller – South Africa

Closing Date: 16 March 2023

Minimum Requirements

• Grade 12 / Matric / NQF level 4
• Up to 3 years’ experience
Duties & Responsibilities
a) Indent Monitoring
• Receive order from client and/or shipper
• Allocate order to the correct overseas agent
• Check required delivery with client
• Check the readiness dates and cargo details

• Obtain suitable vessel schedules – Check schedules against carrier rates / transit times and routings

• Allocate carrier and advise agent to place the booking with the carrier or book directly• Advise agent on how to book i.e. POD Durban/Final destination JHB etc.• Ensure instructions are in place for seaway B/L on MBL

• Monitor space availability / liaise with carriers’ offices in relevant origin office in order to obtain space needed

• Monitor approvals from clients in order to load where needed (some cannot ship without sample approvals)• Arrange release to the same shipper in order for them to collect containers at origin and arrange loading once container released and uplifted

• Monitor via agents at origin and obtain container number in order to monitor loading and transhipment if it is applicable

• If transhipment cargo, once container number has been received, monitor that container loads and tranships as planned• Receive copy of MBL/HBL and debit note once the container is loaded onto the vessel and has sailed

• File all the relevant documentation and Forwarding department will then rate and sign off order for the clearing department toinvoice• Double check invoices if sent back by clearing department for incorrect rates applied

• Receive copy telex release if needed to release HBL in order to release without the original
• Update clients weekly/daily on their orders

b) Groupage/Handover
• Receiving pre-advises of handover shipments from the agents register on shipshape
• locate clearing agent and advise them of shipment

• Monitor arrival and trans-shipment of containers
• Overseeing the requesting ANF’s / charges from shipping lines
• Check if the ANF’s prior to being sent to the local clearing agents

• Do invoices prior to being finalized and send to local clearing agents

• Assist local and foreign agents with follow up’s on telex releases with carriers on master bills of landing• Doing shipping line delivery instructions• Monitoring the unpack with local agents• Check that rates are invoice by carriers and NVOCC’s according to the agreed tariff

• Arrange payment to carriers and local service providers
• Checking that original HBL is received before release
• Arrange signing off of the release letters in order for goods to be released to local clearing agent

c) Control function – Receiving documents from agents
• Register file on Shipshape
• Monitor ANF from carrier
• Request commercial invoices and packing list and clearing instructions from client
• Send instructions for rail and road to carrier
• Edit file once ANF has been received by the carrier
• Send file to entries to frame for credit control

• Get approval from accounts to EDI through customs

• Monitor release as well as requesting original HBL’s from client• Arrange payment to shipping line• Send instructions to carrier and transporter• Monitor arrival of vessel• Co-ordinate delivery of container with transporter and client• Invoice the file

• Do recoveries on file for invoice that need to paid through accounts• Do disbursement sheet and close the filed) Manage Relationships• Ensure and maintain ongoing relationships with clients, agents, ocean representatives, freight forwarders, custom brokers, localpick-up and delivery companies, trucking companies, and line haul companies• Pro-actively respond to customer needs• Understand customers business requirements

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