UNITRANS Is Hiring: Forwarding Controller – South Africa
Closing Date: 16 March 2023
Minimum Requirements
• Grade 12 / Matric / NQF level 4
• Up to 3 years’ experience
Duties & Responsibilities
a) Indent Monitoring
• Receive order from client and/or shipper
• Allocate order to the correct overseas agent
• Check required delivery with client
• Check the readiness dates and cargo details
• Obtain suitable vessel schedules – Check schedules against carrier rates / transit times and routings
• Monitor space availability / liaise with carriers’ offices in relevant origin office in order to obtain space needed
• Monitor via agents at origin and obtain container number in order to monitor loading and transhipment if it is applicable
• File all the relevant documentation and Forwarding department will then rate and sign off order for the clearing department toinvoice• Double check invoices if sent back by clearing department for incorrect rates applied
• Receive copy telex release if needed to release HBL in order to release without the original
• Update clients weekly/daily on their orders
b) Groupage/Handover
• Receiving pre-advises of handover shipments from the agents register on shipshape
• locate clearing agent and advise them of shipment
• Monitor arrival and trans-shipment of containers
• Overseeing the requesting ANF’s / charges from shipping lines
• Check if the ANF’s prior to being sent to the local clearing agents
• Do invoices prior to being finalized and send to local clearing agents
• Arrange payment to carriers and local service providers
• Checking that original HBL is received before release
• Arrange signing off of the release letters in order for goods to be released to local clearing agent
c) Control function – Receiving documents from agents
• Register file on Shipshape
• Monitor ANF from carrier
• Request commercial invoices and packing list and clearing instructions from client
• Send instructions for rail and road to carrier
• Edit file once ANF has been received by the carrier
• Send file to entries to frame for credit control
• Get approval from accounts to EDI through customs
• Do recoveries on file for invoice that need to paid through accounts• Do disbursement sheet and close the filed) Manage Relationships• Ensure and maintain ongoing relationships with clients, agents, ocean representatives, freight forwarders, custom brokers, localpick-up and delivery companies, trucking companies, and line haul companies• Pro-actively respond to customer needs• Understand customers business requirements