Jobs

X2 Debtors Clerk Wanted: Motus Aftermarket Parts – Western Cape, South Africa

CLOSING DATE: 27 APRIL 2023

Job Description

Alert Engine Parts- Head Office in Goodwood is searching for an experienced and dedicated Debtors Clerk (X2). The position forms part of the head office administration and accounting team. The Debtors Clerk will be responsible for daily, weekly and month-end reconciliations, monitoring and processing journals, liaising with the branches, cash book, responding to and resolving all queries as well as all other general ledger financial/administrative and support duties.

Key Performance Indicators will include, but not limited to;

Branch bank accounts

Supervision of accounts to ensure that they are timeously and accurately update

Monitoring of movements and the investigation of all unusual itemsReconciliation of branch receipts Control Accounts (27Branch accounts)Branch cash books

Reconciliation of Cash Books.
Branch daily banking

Checking and monitoring of branch Daily Summary Sheets.
Identification of all errors and unusual items
Daily liaison with head office team members to ensure that all branch receipts are completely and accurately banked
Investigation and resolution of all queries and differences.
(This will involve working closely with the respective branch administrators to ensure that all queries are resolved without any delay.
The identification and investigation of all reconciling items which will include liaison and follow up with company branches countrywide as well as with the bank.
Journals

The raising and capturing of adjusting journal entries in order to clear reconciling items on reconciliations.

Daily liaison with other members of the head office finance team to co-ordinate regular capture of all bank journals.The construction and capture of standard and non-standard adjusting journal entriesOther tasks

Regular control checks, in tandem with debtors and branch receipting controller to monitor the correct application by branch staff of cash control procedures.
The timeous completion of the Daily Cash Flow Report.
Assistance with month end accounting functions.
Regular review of all bank related general ledger accounts to ensure that balances are reasonable at all times
Ability to assist and provide cover for the Team Leader in performing the daily head office check of the branch receipting and banking process
Assist with maintaining the head office creditor’s ledger including the capturing of invoices, releasing purchases for payments and reconciling creditors balances
Understand and gain a working knowledge of the month end debtors and creditors ledger process
Requirements

A completed financial degree / diploma- Desirable
Matric- Essential
Relevant bookkeeping and experience in a company with a branch or divisional network
Extensive working knowledge and hands on experience in administering cash books and the production of bank reconciliations
The ability to investigate problems and discrepancies, to identify the problem areas and to pass the correct adjusting journal entries
A high level of competency and significant experience in designing and completing large and complicated bank reconciliations.
A solid grasp of the basic accounting principle of double entry
A self-starter and motivator but with the ability to function in and to positively contribute to the overall performance of the head office administration team.
Ability to work with different personality types as well as the self-confidence to enforce, when necessary, adherence to company procedures and accounting standards.
Ability and confidence to liaise and resolve problems with banks and staff at branches.
Clear criminal and ITC record

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