Closing Date: 14 April 2023
Senior Administrative Assistant
FIDELITY SECURITY SERVICES – Specialized Services, Helderkruin, Gauteng
A vacancy exists for Senior Administrative Assistant for the Specialized Services Division at Helderkruin, Roodepoort. This role reports into the Business Support Structure. The main purpose of the position is to provide co-ordination, administrative and secretarial support to the Managerial staff within this Department.
Grade 12.Administrative/Secretarial Post School Qualification.At least 3-5 Years’ experience as an AdministratorAdvanced Excel, MS Word and Power Point proficiency is compulsory – Certificates to be submitted as proofKnowledge of the SAP and HR / E-Payroll systems are beneficial.Valid driver’s license with own reliable transport.Ability to travel as and when required.Ability to work extended hours as and when required.Clear criminal record and no pending cases.Above average verbal and written communication skills in English.Ability to resolve conflict effectively.Ability to handle work related stress and work effectively under pressure.Ability to work independently and ability to meet strict deadlines.Highly motivated and enthusiastic.
KEY PERFORMANCE AREAS:
Co-ordination of appointments, diary management and client engagements/events.
Presentation of Services of the complete group and compiling of these presentations in collaboration with various departments.
Excel Spreadsheet combinations and Information extraction of these spreadsheets into presentation formatting and costing analysing of information provided.
Office administration and general Administrative duties.
Co-ordination of e-mail, correspondence and written communication.
Screening of telephone calls and taking of messages.
Minute taking at meetings and engagements as and when required
Maintaining of strict confidential protocols regarding correspondence and communication.
Liaising at different levels of the Branch and act as Ambassador of the Regional Managers office.
Consolidate management information and reports.
Compiling weekly and monthly reports.
Typing of documents, reports and preparation of presentations
Assisting in queries and day to day co-ordination of operational tasks related to area of responsibility.
Compilation of weekly and monthly operational reports and communication.
OTHER PERSONALITY ATTRIBUTES & CORE COMPETENCIES:
Ability to maintain confidentiality and handle office maters with utmost professionalism.Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.Above average report writing skills.Organising skills.Initiative skills.Time Management skills.Attention to detail.Team player.Self-development and that of others.Self-motivated & Independent operator.Delivery-orientated and deadline-drivenSensitivity to confidential matters is requiredHigh emotional intelligence (EQ) required.Professional interpersonal communication (written and verbal).Able to function in an unstructured environment.Build relationships across the businessOwnership and accountability and decision making skills.