Personal Assistant Required: Sasol -South Africa
Sasol is a global integrated chemicals and energy company with a 70-year heritage. Through our talented people, we use our expertise and selected technologies to safely and sustainably source, manufacture and market chemical and energy products globally. When you join Team Sasol, you are joining a company that puts people at the center of everything we do.
Sasol invests in its employees along every stage of the career path and offers development opportunities to help you cultivate your career in a culture that embraces diversity and inclusion.
Job Req ID
3128
Closing Date
21 December 2023
OME
Energy Ops – Regional Ops & Asset Services
City / Town
Secunda
Purpose of Job
Provide a day-to-day operational personal assistant and secretarial/administration function and acts as the manager’s first point of contact with people from both inside and outside the organisation. Coordinate business functions of the unit that include personnel administration, office coordination, contain cost according to budget. Ensure effective e-mail and diary management, administration management. Accountable for the effective utilisation and deployment of time and schedule.
Recruitment Description / Key Accountabilities
Plan, coordination of meetings and manage daily operations.
Effectively manage diary/calendar.
Ensure availability of key stakeholders and to coordinate critical meetings within the required timelines.
Proactively anticipate and respond to diary clashes and resolves conflicts.
Book meeting rooms and organise access and parking for visitors.
Arrange catering and refreshments for agreed meetings.
Receive visitors and telephone calls, take messages, schedule appointments for management staff and provide information to callers.
Perform a full range of secretarial assignments, such as composing, typing routine letters/agenda, memoranda, reports and minutes of meetings.
Project a professional company image through in-person and phone interaction.
Prioritise/negotiate organizational needs regarding meetings, timeframes and deadlines.
Recruitment Description Continued
Attend meetings, takes minutes and meeting notes.
Work independently to manage and plan projects and executes deliverables within timelines.
Proofread prepared materials for correct grammar, format, completeness.
Assist and manage time and ensures a high level of service is maintained.
Plan and organise workload to resolve issues quickly and professionally, managing within changing set of priorities, needs to be flexible and adaptable.
Prepare and maintain office records, reports and correspondence.
Utilise, reconcile and manipulate data for management reports from different internal/ external sources.
Apply an understanding of the information in order to extrapolate key data.
Stores and file documents for easy future access, maintains hard copy and electronic filing system.
Keep abreast of technological changes and masters new technology.
Photocopy and prints documents as and when requested.
Identify and schedules appropriate venue, travel and accommodation arrangements, locally and internationally.
Recruitment Description Continued
Manage logistics of all venue, travel and accommodation requirements.
.Make arrangements for passports, international visas, international drivers’ licenses, car hire, international roaming facilities, foreign currency allowances, if and when required.
Monitor budget/expenses, provide report and analyse trends.
Control, order and maintain stationery, office supplies and equipment timeously.
Provide recommendations/improvement opportunities in the administrative functions.
Obtaining and oversee the appropriate use of office equipment, facilities, and materials needed.
Adhere to all safety standards and procedures.
Develop, maintain effective relationships with internal/ external customers through oral and written communications.
Keep informed on industry developments.
Adapt the content, style and medium of communication to ensure appropriateness and to maximize understanding and impact among a wide range of audiences.
Assist other PAs on systems or processes.
Effectively respond to internal stakeholder queries in a timely manner.
Formal Education
High School / School Diploma or similar
Min Experience
Experience: 3+ relevant years
Behavioural (BC) |Technical (TC) |Leadership (LC)
BC_Communicates Effectively
TC_Action Planning
BC_Manages Complexity
BC_Plans and Aligns
BC_Drives Results
TC_Office Administration
TC_Planning and Organisation
TC_Attention to Detail
BC_Ensures Accountability
TC_Multi-tasking
Sasol is an equal opportunity and affirmative action employer. Inspired by our Purpose of “Innovating for a better world”, Sasol acknowledges that diversity is intrinsic to the fabric of our organisation and is the key to our growth and success. Sasol is committed to the full inclusion of all suitably qualified individuals. Preference will be given to applicants from designated groups and people with disabilities according to Sasol’s Employment Equity Plan. This includes reasonable accommodation to enable individuals with disabilities to perform essential job functions.
