Closing Date: 11 April 2023

Job Description

Motus FORD KEMPTON PARK has an opportunity available for a STOCK CONTROLLER. The purpose of the role is to effectively maintain, order and control the availability of vehicle stock to optimise potential sales.

Position Overview

The purpose of the role is to effectively maintain, order and control the availability of vehicle stock to optimise potential sales.

Specific Role Responsibilities
Key Tasks:

Invoice vehicles accurately and timeously in accordance with the offer to purchase authorised by management.
Ensure accurate and timely (daily) capture of purchase invoices.
Bring vehicle into stock.
Invoicing vehicles out.
Create purchase orders to suppliers for recon and fitments; ensuring that each payment has an order number.

Raise/ create cheque requisitions in accordance with standard processes and policies.
Verify creditor invoices.
Contact suppliers regarding outstanding invoices and capture.
Monthly reporting on outstanding orders.
Balance vehicle costing on Automate to the department manager’s cost sheet.
Ensure required documentation is available in the deal file before invoicing.
Assist stock controller in reporting of sales cards.
Daily debtor’s allocation and updates to back office.

Report any deviations to the Sales Manager.
Stock takes (twice a week) of all vehicles bringing vehicles into stock.
Provisions on all vehicles that are in stock.
Update stock list with retail prices.
Control of the Demo Fleet, updating reports to Matrix, back office and weekly stock takes.
Responsible for registration and licensing documents for the used vehicle department.
Work closely with the Sales Executives and Sales Manager/s.
Attend all relevant OEM training courses, and any other developmental training opportunities allocated.
Qualifications and Experience
Experience Required:

Two (2) years of relevant administrative experience in the motor industry which includes at least six months’ experience in invoicing; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Experience in automotive retail environment either in cashier or sales.
Qualifications Required:

Senior Certificate (Grade 12) with Mathematics/ Accounting.
Bookkeeping qualification will be an advantage.
Other Requirements:

Valid, unendorsed drivers license

Computer literateA working understanding of Automate and/or Evolve is required.Knowledge of basic arithmeticKnowledge of basic bookkeepingKnowledge of relevant dealership stock and sales policies and procedures.Understanding of the compliance governing the retail industry would be an advantage.Skills and Personal AttributesEssential competencies (essential for meeting nearly all job objectives):

Communication skills in English (read, write & speak) but also able to effectively communicate with customers and colleagues/stakeholders.
Interpersonal ability; working with people, relating to others.
Highly developed ability to organise, control and multi-task.
High attention to detail and accuracy.
Making decisions within scope of responsibility and taking action.
Initiative and problem-solving abilities
Delivering results and meeting customer expectations.
Customer orientation; a commitment to service excellence and customer satisfaction.
Planning and organising; monitoring own performance against expectations/ targets/ deadlines.
Coping with pressure and setbacks; able to work productively in a pressurized environment.
Team work orientation, yet still able to work independently with minimal supervision.
Personal Attributes:

Highly self-motivated and able to maintain a positive, cheerful outlook.

EthicalReliableAble to work flexible hours including one weekend day and holidays to meet the needs of the business.Results driven and orientatedA willingness to learn

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