Old Mutual South Africa Is Hiring: Personal Assistant(Full-Time) – Johannesburg

Closing Date: 23 March 2023

Job Description

Enhance the executives’ effectiveness by providing administrative and personal support and assistance.
Enhance the executives’ effectiveness by providing administrative and personal support and assistance.

Deal effectively with telephone calls, queries, messages and receive and direct internal and external clients/visitors appropriately.

Organize and maintain diaries and ensure that appointments are communicated and confirmed with relevant internal and external parties.

Arrange payment of invoices and maintain records and monitor the relevant budgets in this regard.

Identify and schedule appropriate venue, travel and accommodation arrangements and manage the logistics of all venue, travel and accommodation requirements.

Prepare meeting schedules, agendas, meeting minutes, correspondence, reports and memos with high quality and in a timely manner.

Handle confidential information in an appropriate manner and ensure proper filing.

Attend to meetings and divisions’ administrative requirements, such as preparation of reports; documents; presentations; venues, refreshments, access authorisations and equipment requirements.

Assist with the on-boarding of new employees by arranging computer access, telephone access, parking, working station/office, stationery for new staff; and schedule meetings with relevant stakeholders as part of their orientation.

Service delivery to ensure customer satisfaction

Maintain service, quality and desired outputs within a specific functional process through ensuring compliance to tactical policies, procedures and standards.

Establish productive operational relationships with key stakeholders in the various channels and administrative teams.

Develop work routines in line with operational plans / schedules in order to manage achievement of service delivery goals.

Share knowledge on, and participate in the creation of new standards, control systems and procedures to maintain service delivery.

Cost control and governance adherence

Proactively ensure use of time, of resources, money, materials or equipment is in line with policies and procedures.

Comply with corporate governance policies, procedures and standards.

Operate within agreed mandates.

Quality people practices

Align own behaviour with the organisation culture and values.

Share and transfer product, process and systems knowledge to colleagues.

Ensure achievement of own performance objectives.

Actively share information with other team members regarding successes, issues, trends and ideas.

Actively participate in own professional development and career path.

Actively promote a culture of learning and high performance culture amongst team members.

Experience, knowledge & skills required

Grade 12.

Post Matric qualification advantageous.

3 – 5 years’ experience as a Personal Assistant supporting Executive/Senior management level.

Extensive knowledge and experience using the Microsoft Office suite, specifically MS Projects, Excel and PowerPoint.

Excellent e-mail and diary management and effective meeting planning skills