Vodafone South Africa Is Hiring: Personal Assistant: Group Commercial & Strategy
CLOSING DATE: 18 APRIL 2023
Role purpose:
Manage the business administration and project support function within the office of the Group Chief Officer: Commercial & Strategy and serve as the primary point of contact for this office.
Your responsibilities will include:
Administrative Support
Real time email management and prioritisation
Group Chief Officer: Commercial & Strategy’s message management and telephone screening
Guest reception
Manage and facilitate the Group Chief Officer: Commercial & Strategy ’s calendar to arrange appointments, meetings and conferences
Review, proofread and edit documents prepared for the Group Chief Officer: Commercial & Strategy’s signature
Ensure that the Group Chief Officer: Commercial & Strategy is well prepared for meetings
Devise and maintain office management systems, including data management and filing
Administrative support during meetings in terms of accurate minute taking
Document compilation and/or consolidation in line with various submission requirements
Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
Co-ordinate reports that may require input from all departments and is presented to the Executive
Budget and Expense Management
Travel Management
Event Management
Event management for all functions hosted by the Group Chief Officer: Commercial & Strategy office for their cost centre
Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc. which includes:
Venue booking and preparation
Confirmation of speakers
Attendance of delegates
Preparation of agenda
Preparation of presentations
Sourcing promotional items and branded gifts
The ideal candidate for this role will have:
Matric
Secretarial Certificate / Diploma essential
Minimum of 3 -5 years secretarial experience which includes:
A minimum of 1 year’s experience as an PA supporting a Chief Officer in a listed company
A minimum of 1 year working in a (BU specific) related environment
Project management experience
Core competencies, knowledge, and experience:
Job Knowledge:
Job-Related Skills:
Excellent administration skills
Excellent organisational skills
Excellent oral and written communication
Ability to pay attention to detail
Ability to maintain confidentiality at all times
Ability to work under pressure and meet tight deadlines
Ability to work independently
Results orientated and self-motivated
Forward thinking and proactive
Ability to execute multiple activities simultaneously
Closing date for Applications: 18 April 2023.