Vodafone South Africa Is Hiring: Personal Assistant: Group Commercial & Strategy


Role purpose:

Manage the business administration and project support function within the office of the Group Chief Officer: Commercial & Strategy and serve as the primary point of contact for this office.

Your responsibilities will include:

Administrative Support
Real time email management and prioritisation
Group Chief Officer: Commercial & Strategy’s message management and telephone screening
Guest reception
Manage and facilitate the Group Chief Officer: Commercial & Strategy ’s calendar to arrange appointments, meetings and conferences
Review, proofread and edit documents prepared for the Group Chief Officer: Commercial & Strategy’s signature
Ensure that the Group Chief Officer: Commercial & Strategy is well prepared for meetings
Devise and maintain office management systems, including data management and filing
Administrative support during meetings in terms of accurate minute taking
Document compilation and/or consolidation in line with various submission requirements
Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
Co-ordinate reports that may require input from all departments and is presented to the Executive

Budget and Expense Management

Assist the Group Chief Officer: Commercial & Strategy with budget OPEX and CAPEX budget administration for their cost centreEnsure that expenditure documentation is checked and prepared in accordance with policies and proceduresEnsure that tax invoices and receipts are collected for payment purposesExpenditure to be reconciled in accordance with source and reference dataProcess reconciliations and payments within turnaround timeProcess expense reportsBudget transfers

Travel Management

Manage all travel for local and international tripsPrepare the Group Chief Officer: Commercial & Strategy’s itinerary for all tripsResponsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex

Event Management
Event management for all functions hosted by the Group Chief Officer: Commercial & Strategy office for their cost centre
Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc. which includes:
Venue booking and preparation
Confirmation of speakers
Attendance of delegates
Preparation of agenda
Preparation of presentations
Sourcing promotional items and branded gifts

The ideal candidate for this role will have:

Secretarial Certificate / Diploma essential
Minimum of 3 -5 years secretarial experience which includes:
A minimum of 1 year’s experience as an PA supporting a Chief Officer in a listed company
A minimum of 1 year working in a (BU specific) related environment
Project management experience

Core competencies, knowledge, and experience:

Job Knowledge:

Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)Knowledge of office management (essential)Knowledge of IT/Telecommunications environment (advantageous)Financial administration experienceKnowledge of SAP EVO (advantageous)Project management and project coordination

Job-Related Skills:
Excellent administration skills
Excellent organisational skills
Excellent oral and written communication
Ability to pay attention to detail
Ability to maintain confidentiality at all times
Ability to work under pressure and meet tight deadlines
Ability to work independently
Results orientated and self-motivated
Forward thinking and proactive
Ability to execute multiple activities simultaneously

Closing date for Applications: 18 April 2023.

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