RCL FOODS Is Hiring: Transport Clerk – Midrand, South Africa
CLOSING DATE: 26 MAY 2023
Job Description
Main Responsibilities
Transport Coordination
Oversee adherence to the allocation list and check that all trucks have allocated fleet numbers.
Allocate the correct size of truck for delivery ensuring that it is used to capacity.
Arrange vehicle permit requirements for Lesotho.
Await the arrival of the final truck for the day and balance the fleet for use the following day.
Route Coordination
Check on the tonnage of the route, the number of customers on the route and any changes that need to be made.
Received a shipment and route number from the route planner.
Create routes and allocate a daily schedule for nightshift to load the shipment numbers into the truck sequence.
Vehicle Maintenance
Oversee the team of cleaners to ensure that they keep trucks tidy on a regular basis
Inspect trucks daily to ensure that no damage has been caused.
Ensure that trucks are sent for servicing when due
Inform drivers that kilometres reflected correspond with documented mileage, ensuring that the vehicles are optimally used.
Monitor and identify areas that requires attention and maintenance and report to the Transport Controller accordingly
Minimum Requirements
KNOWLEDGE/SKILLS
Behaviour Standards
Be brilliant at the basics
Face the brutal facts
Smash the silos
Lead with integrity, respect, and energy
Be curious and challenge change
Take accountability for results and people
Knowledge
Understand vehicle, transport, and fleet management practices
Knowledge of SAP
Vector business processes
Principals’ operations
Export Processes
Veterinary procedures with permits
Transport planning principles, practices, and tools
Multiple key performance indicators, inter-relationships, and bottom-line sensitivity
Skills
Verbal and written communication
Computer literacy (SAP and MS Office skills prerequisite)
Interpersonal
Planning
Duties & Responsibilities
Documentation Completion
Prepare invoices to be used at the operations meeting by the Transport Controller
Consolidate a report indicating any reasons why invoices have been left at the customer.
Obtain information from the tracing department and insert it into the report.
Supervise drivers ensuring that they collect outstanding invoices from customers and receive the correct export documentation for SARS audits at the border
Receive all invoices and load them onto the system
Collate the export documentation packs and submit to the finance controller.
Collaborate with the tracking department to ascertain the reason behind outstanding invoices
Deal with customers directly in resolving any issues that demand attention
Lease with the Lesotho customer base for import permits and take ownership over allocating permits to the specific orders
Submit Veterinary documentation to the Dept. of Agriculture to book inspection.
Complete Import permits and ensure all veterinary procedure are conducted in accordance with DAFF” s export requirements
Administer freight bookings
Administer all transactions documentation and Pods
Arrange fuel orders.
KPI” S
Fleet utilization and optimisation of transport capacity
Customer service and satisfaction levels
Accuracy of both transport & all export documents
Preparedness of the fleet
KNOWLEDGE/COMPETENCE
Diploma or Certificate in Transport and Logistics
Minimum of 3-5 years related experience
Experience in a FMCG logistics company would be advantageous
Experience in Export and Veterinary procedures would be advantageous
Code 14 Drivers licence
Customer Relationships
Internal
Vector Transport and warehouse teams
Broader planning team
Export planning team
Transport administration team
Area sales managers
Call centres
External
Principal planning teams
Hauliers
Customers
Suppliers
Veterinary officers
3rd party service providers
