RCL FOODS Is Hiring: Transport Clerk – Midrand, South Africa


Job Description

Main Responsibilities

Transport Coordination

Oversee adherence to the allocation list and check that all trucks have allocated fleet numbers.

Allocate the correct size of truck for delivery ensuring that it is used to capacity.

Arrange vehicle permit requirements for Lesotho.

Await the arrival of the final truck for the day and balance the fleet for use the following day.

Route Coordination

Check on the tonnage of the route, the number of customers on the route and any changes that need to be made.

Received a shipment and route number from the route planner.

Create routes and allocate a daily schedule for nightshift to load the shipment numbers into the truck sequence.

Vehicle Maintenance

Oversee the team of cleaners to ensure that they keep trucks tidy on a regular basis

Inspect trucks daily to ensure that no damage has been caused.

Ensure that trucks are sent for servicing when due

Inform drivers that kilometres reflected correspond with documented mileage, ensuring that the vehicles are optimally used.

Monitor and identify areas that requires attention and maintenance and report to the Transport Controller accordingly

Minimum Requirements


Behaviour Standards

Be brilliant at the basics

Face the brutal facts

Smash the silos

Lead with integrity, respect, and energy

Be curious and challenge change

Take accountability for results and people


Understand vehicle, transport, and fleet management practices

Knowledge of SAP

Vector business processes

Principals’ operations

Export Processes

Veterinary procedures with permits

Transport planning principles, practices, and tools

Multiple key performance indicators, inter-relationships, and bottom-line sensitivity


Verbal and written communication

Computer literacy (SAP and MS Office skills prerequisite)



Duties & Responsibilities
Documentation Completion

Prepare invoices to be used at the operations meeting by the Transport Controller

Consolidate a report indicating any reasons why invoices have been left at the customer.

Obtain information from the tracing department and insert it into the report.

Supervise drivers ensuring that they collect outstanding invoices from customers and receive the correct export documentation for SARS audits at the border

Receive all invoices and load them onto the system

Collate the export documentation packs and submit to the finance controller.

Collaborate with the tracking department to ascertain the reason behind outstanding invoices

Deal with customers directly in resolving any issues that demand attention

Lease with the Lesotho customer base for import permits and take ownership over allocating permits to the specific orders

Submit Veterinary documentation to the Dept. of Agriculture to book inspection.

Complete Import permits and ensure all veterinary procedure are conducted in accordance with DAFF” s export requirements

Administer freight bookings

Administer all transactions documentation and Pods

Arrange fuel orders.


Fleet utilization and optimisation of transport capacity

Customer service and satisfaction levels

Accuracy of both transport & all export documents

Preparedness of the fleet


Diploma or Certificate in Transport and Logistics

Minimum of 3-5 years related experience

Experience in a FMCG logistics company would be advantageous

Experience in Export and Veterinary procedures would be advantageous

Code 14 Drivers licence

Customer Relationships


Vector Transport and warehouse teams

Broader planning team

Export planning team

Transport administration team

Area sales managers

Call centres


Principal planning teams




Veterinary officers

3rd party service providers

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