Mailroom Clerk Wanted: Tsebo Facilities Solutions – Johannesburg, South Africa

CLOSING DATE: 20 MAY 2023

Duties & Responsibilities

Sorting mail

Delivering mail

Printing

Binding

Scanning

Shipping outgoing mail and packages

Entering data on a computer

Lifting heavy packages

Tracking supplies

Ordering supplies

Assist staff with all archiving processes including process to recall boxes.

Provide documented detail of both processes

Ensure that records/forms of all archived boxes are kept updated for both onsite & offsite boxes. All protocols to be followed.

Check spreadsheet with archive records is correctly maintained Log, inspect and provide seal on every outgoing archive box

Orderliness and cleanliness of onsite archived rooms

Responsible for checking orderliness in all office spaces & contacting employees/businesses to keep to standards for workspace organized and in line with H&S measures ad hoc when on site

Attend to ad-hoc requests from business units

Collection and distribution of mail to and from employees/sub tenant and customers

Archiving administration:

Strong administration skills (Filing and data capturing)

Computer Literate. Should be able to prepare spreadsheets and capture information. (Excel, Word & Email)

Strict adherence to confidentiality.

Must be able to work independently and in a team.

Pay attention to detail.

Physically able to lift and move boxes (+-5-10kg) and documents.

Skills and Competencies

Time Management Skills

Good communications skills

Good customer service skills

Emotional Intelligence: ability to work with colleagues who have different ways of behaving and interacting

Resilience: ability to cope with setbacks

Ability to work unsupervised and within a team

Self-disciplined, motivated, energetic self-starter with an exemplary work ethics

Capability to interact with both internal and external customers at all levels

Ability to maintain confidentiality

Attention to detail with a methodical and structural approach

Results focused and professionalism

Ability to multitask

Ability to follow established procedures

Ability to work under pressure

Project a professional and competent image at all times when on duty

Customer centricity

Qualifications

Matric/ Grade 12

Minimum 1 to 2 years’ experience

Administration certificate would be an advantage