CLOSING DATE: 20 MAY 2023
Duties & Responsibilities
Shipping outgoing mail and packages
Entering data on a computer
Lifting heavy packages
Assist staff with all archiving processes including process to recall boxes.
Provide documented detail of both processes
Ensure that records/forms of all archived boxes are kept updated for both onsite & offsite boxes. All protocols to be followed.
Check spreadsheet with archive records is correctly maintained Log, inspect and provide seal on every outgoing archive box
Orderliness and cleanliness of onsite archived rooms
Responsible for checking orderliness in all office spaces & contacting employees/businesses to keep to standards for workspace organized and in line with H&S measures ad hoc when on site
Attend to ad-hoc requests from business units
Collection and distribution of mail to and from employees/sub tenant and customers
Strong administration skills (Filing and data capturing)
Computer Literate. Should be able to prepare spreadsheets and capture information. (Excel, Word & Email)
Strict adherence to confidentiality.
Must be able to work independently and in a team.
Pay attention to detail.
Physically able to lift and move boxes (+-5-10kg) and documents.
Skills and Competencies
Time Management Skills
Good communications skills
Good customer service skills
Emotional Intelligence: ability to work with colleagues who have different ways of behaving and interacting
Resilience: ability to cope with setbacks
Ability to work unsupervised and within a team
Self-disciplined, motivated, energetic self-starter with an exemplary work ethics
Capability to interact with both internal and external customers at all levels
Ability to maintain confidentiality
Attention to detail with a methodical and structural approach
Results focused and professionalism
Ability to multitask
Ability to follow established procedures
Ability to work under pressure
Project a professional and competent image at all times when on duty
Matric/ Grade 12
Minimum 1 to 2 years’ experience
Administration certificate would be an advantage