MacRobert Incorporated Is Hiring:Trade Mark Secretary/ Administrator – Pretoria, South Africa


Job Description

MacRobert Inc. Attorneys is urgently seeking a Trade Mark Secretary/Administrator in our Trade Mark Department for our Pretoria Branch.

Main Duties:

The candidate will be responsible for overseeing the correct and timeous processing of the following functions:
Attend to all verbal, dictated and written instructions as per director and associates
Screening of calls as well as message taking for allocated division
Communication of messages, urgent faxes and/or communication to Director and Associates
Assist with queries regarding deposits, requisitions for cheques and receipts
Give written instructions to the accounts department, to pay accounts such as counsels, agents, settlement amounts and costs
Assist with researches when required
Opening files
Assist with queries regarding support services such as IT, HR, Accounts
Keeping record of diary
Update various databases
Follow up and attend to FICA documents
Send to accounts department when received
Attend to all written and verbal instructions from attorney
Send report updates to clients via email/telephone
Draft schedules of marks to clients
Attend to correspondence from clients
Follow up on outstanding documents and invoices with clients
Draft notices, certificates, letters, forms, emails and forward to CIPC trade mark office
Follow up outstanding matters with the CIPC trade mark office
Search CIPC trade mark database
Draft invoices
Follow up on age analysis
Assist with cheque requisitions and receipts after payments and take ownership until completion
Assist with additional work (overflow) as and when requested

At least 3-5 years as a Trade Mark Secretary or Administrator within the Trade Mark Industry .

Excellent typing skills.

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