CLOSING DATE: NOT SPECIFIED
Person must have integrity, honourability and have enthusiasm to learn.
Must be presentable and have a good personality (peoples’ person). Opportunity for advancement based on performance. Must have own car.
The role requires the strictest attention to detail and outstanding time management skills. The executive assistant must have the ability to work independently and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
The job description includes (is not limited to):
Handling Diaries, Travel management and administration thereto, setup of all Meetings, taking minutes of meetings, preparing Meeting packs, setting, and providing reminders for Directors.
Assisting directors with any admin-related requests in terms of personal filing.
Setting up meetings and liaising with clients provided by the director which includes all forms of communication including social media.
Manage a director’s social media
Attend meetings to take minutes whenever requested.
Any admin activities required by the director that the director believes will give them more time, this can include general or personal admin as well.
Working on budgets and forecasts, needs to be strong with excel and numbers.
Handling calls and sending emails to clients, suppliers, and related for the Company and Group.
Handling physical and digital filing, systems, and all databases when required for the back office.
Assistance with Secretarial and Compliance in relation to clients on-boarding, ongoing regular compliance, assistance with client portfolio reviews and all matters related thereto.
Meet and interact with all stakeholders of the company. This includes clients, suppliers, partners etc. This also includes picking up and dropping off documents from clients and any related client interactions.
Assisting with Event Management.
Any other reasonable request of Directors or Management.
Make the Directors life easier thereby enabling him with more time.
Desired Experience and Qualification:
3 – 5 years’ experience in an Executive PA Role. Experience in the Investment Industry will be an advantage.
BCom Degree is essential or equivalent
Knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint
Excellent oral and written communication
Excellent administration and organisational skills
Good record-keeping ability
Have some IT-related knowledge i.e. Pipedrive, Zoom, Teams, Webinars
Coordinating Marketing and Event Management
Ability to work under pressure with tight deadlines
Flexible with working hours to match that of the director.
Own Vehicle and driver’s license
Sales experience and customer engagement will be advantageous.
R180K – R240K pa + Incentives