CLOSING DATE : 04 SEPTEMBER 2023
The main purpose of the job:
The incumbent will be responsible to ensure that suppliers’ accounts are correct and paid.
Desirable Education and experience:
2 years’ previous experience
Experience in managing an area of a payments book exceeding 50-100 suppliers
Good people skills
Knowledge of Credit Act, Companies Act
Excellent MS Office skills
Trained and with moderate exposure to the SAP Finance module – specifically accounts payable transactions
Key areas of responsibility:
Maintain supplier accounts:
To reconcile vendor ledgers to supplier statement by calendar month.
Resolving supplier queries timeously. Engage with suppliers, procurement, Finance Business Partners, Unit Managers, and Regional Managers where required
Going to see suppliers where required.
Performing invoice / credit note verification
Investigating price and quantity variances on invoices and requesting credit notes from suppliers where required
Make payments timeously per payment terms.
Requesting copies of outstanding invoices, credits, and statements from units and/or supplier
Blocking invoices for payment where they are under investigation and unblock once cleared
Verifying payment proposal items against reconciled accounts and supporting documents
Updating vendor files via procurement with accounting clerk information monthly.
Reviewing and maintaining GR/IR account by processing all valid invoices and credit notes, by deadline set.
Take ultimate responsibility for supplier-related actions/issues/problems until they are resolved.
Control sheet and final Vlookup completion by deadline set.