Heineken Beverages (South Africa) (Pty) Ltd Is Hiring: HR Admin Controller

Immediate Superior: Head Of HR – Corporate Functions 

Location: Stellenbosch

Function: People

Type of Contract: Permanent

Reference Number: 97500 

Closing Date: 14/11/2023

Provide a professional and efficient HR admin support service to the People Centre of Excellence team to ensure the smooth running of the department.

Key Responsibilities

Generate all quotes & invoices, follow up with suppliers where necessary and assist with supplier queries 

Tracking and managing payment of invoices for vendors, creating of Purchase requisitions and orders 

Assist with on-boarding of suppliers

Upload contracts/ SLA for HR

Arrange general travel arrangements (flights, hotels, cars) 

Admin duties including stationery orders, scheduling of meetings, minutes of meetings. 

Arrange general travel arrangements for department (flights, hotels, cars) 

Assist with logistical arrangements for all union engagements 

Assist with Sharepoint HR filing (policies/ procedures)

Arrange interviews bookings

Assist with recruitment requirements (Interview guides, adverts/, On boarding of new employees, Recruitment portal, psychometrical assessments  )

Arrange Corporate Functions training logistical arrangements (venue, attendees, dates) 

Assist with MYHR queries where needed 

Arrange EE forum meetings and minutes thereof 

Compile monthly HR reporting 

Build collaborative relationships with key stakeholders that deliver desired results 

Build effective relations with internal stakeholders and suppliers to adhere to service level agreements 

High level of credibility, trust and respect among stakeholders 

Team player

Introduce new ideas or improvements work processes to optimize efficiencies and effectiveness.

Participate in any People process improvement projects

Education & Experience

National Diploma in HR or equivalent qualification

3+ years proven admin/ HR experience  

Proven computer literacy in MS Office Suite & SAP (Powerpoint, Excel, Word, MYHR)  

Very structured, well organised and methodical.  

Ability to work independently, accurately and well under pressure.

Excellent problem-solving skills.

High level of attention to detail.

Excellent verbal and written communication skills

Manage conflicting priorities and be agile and flexible in ways of working.

Provide a high standard of customer service to all internal & external customers

Maintain a high level of confidentiality and professional demeanour.

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Heineken Beverages (South Africa) (Pty) Ltd) is committed to an organisational culture that recognises, appreciates and values inclusion and diversity. You must be fully eligible to live and work in South Africa to apply.

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