Heineken Beverages (South Africa) (Pty) Ltd Is Hiring: HR Admin Controller
Immediate Superior: Head Of HR – Corporate Functions
Location: Stellenbosch
Function: People
Type of Contract: Permanent
Reference Number: 97500
Closing Date: 14/11/2023
Provide a professional and efficient HR admin support service to the People Centre of Excellence team to ensure the smooth running of the department.
Key Responsibilities
Generate all quotes & invoices, follow up with suppliers where necessary and assist with supplier queries
Tracking and managing payment of invoices for vendors, creating of Purchase requisitions and orders
Assist with on-boarding of suppliers
Upload contracts/ SLA for HR
Arrange general travel arrangements (flights, hotels, cars)
Admin duties including stationery orders, scheduling of meetings, minutes of meetings.
Arrange general travel arrangements for department (flights, hotels, cars)
Assist with logistical arrangements for all union engagements
Assist with Sharepoint HR filing (policies/ procedures)
Arrange interviews bookings
Assist with recruitment requirements (Interview guides, adverts/, On boarding of new employees, Recruitment portal, psychometrical assessments )
Arrange Corporate Functions training logistical arrangements (venue, attendees, dates)
Assist with MYHR queries where needed
Arrange EE forum meetings and minutes thereof
Compile monthly HR reporting
Build collaborative relationships with key stakeholders that deliver desired results
Build effective relations with internal stakeholders and suppliers to adhere to service level agreements
High level of credibility, trust and respect among stakeholders
Team player
Introduce new ideas or improvements work processes to optimize efficiencies and effectiveness.
Participate in any People process improvement projects
Education & Experience
National Diploma in HR or equivalent qualification
3+ years proven admin/ HR experience
Proven computer literacy in MS Office Suite & SAP (Powerpoint, Excel, Word, MYHR)
Very structured, well organised and methodical.
Ability to work independently, accurately and well under pressure.
Excellent problem-solving skills.
High level of attention to detail.
Excellent verbal and written communication skills
Manage conflicting priorities and be agile and flexible in ways of working.
Provide a high standard of customer service to all internal & external customers
Maintain a high level of confidentiality and professional demeanour.
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Heineken Beverages (South Africa) (Pty) Ltd) is committed to an organisational culture that recognises, appreciates and values inclusion and diversity. You must be fully eligible to live and work in South Africa to apply.
