Job Specification (not totally inclusive)
Operating the switchboard by answering all incoming calls and ensuring they are transferred to the appropriate personnel;
Welcoming visitors and ensuring they are collected from reception by appropriate personnel;
Reporting all telephone extensions that are not working to IT;
Updating the telephone extension list and distributing it to all Marketing, Service and Sales users;
Booking interview appointments for shortlisted candidates and ensuring boardrooms are booked for interviews;
Assisting Customer Training with ordering refreshments for booked training sessions and submit invoices to finance for payment;
Creating purchase requisitions on SAP for stationery and kitchen supplies and submitting invoices for payment;
Responsible for leave administration by loading all manual leave forms on Sage 300 and providing Leave reports to management on a monthly basis; and
Opening personnel files for new employees and filling all documents in personnel files.
Minimum Skills required.
Qualification/certificate in office management or related field is required;
HR Diploma or studying towards a HR Diploma will be advantageous;
Prior experience as a switchboard operator and receptionist; and
Good knowledge of Microsoft office and SAP/R3.
Behavioural Competencies required.
Must have excellent written and verbal communication skills;
Must have high degree of professionalism and judgement with the ability to maintain a high level of confidentiality; and
Must have a positive approach when dealing with a wide range of people including senior stakeholders.
Applicants whose skills, competencies, and experience best match the above requirements will be invited for an interview.
Closing Date: NOT SPECIFIED