Absa Bank Limited Is Hiring: Senior Executive Assistant

Job Summary

We are looking for a Senior Executive Assistant with 5-10 years experience to support and enable the Managing Executive with fully fledged secretarial duties. The Senior Executive Assistant will also support the wider team within the Strategy, Analytics, Marketing and Communications Capability with logistics and administrative support. A Degree/Diploma is essential, Project Management advantageous and efficient in full MS Office suite

Job Description

We are looking for a Senior Executive Assistant with 5-10 years experience to support and enable the Managing Executive with fully fledged secretarial duties. The Senior Executive Assistant will also support the wider team within the Strategy, Analytics, Marketing and Communications Capability with logistics and administrative support. A Degree/Diploma is essential, Project Management advantageous and efficient in full MS Office suite

Office Administration:

Participate in team meetings and ensure proper administrative governance through setting of agendas, minute taking, action item follow-ups and communication.

Facilitate and co-ordinate financial administration requirements for line management and team to ensure timeous payments and effective cost management (e.g. corporate card and staff claims, invoice payments)

Ensure proper protocols are undertaken in executing duties for business prudence

Keep abreast of organisational events and proactively inform and support management/team in planning (e.g. surveys, HR calendar)

Consolidate monthly and quarterly Group Exco and Board pack as required

Organise and arrange meeting and function logistics (e.g. Venues, Supplies, Refreshments)

Ensure a high standard of business and professional etiquette is applied in stakeholder engagements (e.g. written and verbal communication) and delivery of a high performance culture

Build and maintain an effective network across organisational disciplines to support business navigation, stakeholder management, communication and problem solving.

Build and maintain internal and external networks and relationships to enhance and support business collaboration and opportunities.

Team Assistance & Support:

Support the team in business planning in ensuring respective information/documentation (e.g. presentation, pre-reading material) is collated and packaged timeous and appropriately.

Distribute relevant communication/information impacting team with required follow-up to ensure compliance and meeting of deadlines (e.g. Board Packs, Exco and Opsco, etc.)

Stakeholder Engagement and Network Management:

Ensure a high standard of business and professional etiquette is applied in stakeholder engagements (e.g. written and verbal communication)

Provide logistic support for internal and external events and networking sessions

Enable internal and external communications through database management, communication execution and sign-off completion across executive levels

Education

Higher Diplomas: Office Administration (Required)

Closing Date: Not Specified