MultiChoice Is Hiring: Executive Personal Assistant – South Africa
Designation:
Executive Personal Assistant
Category:
MultiChoice South Africa
Level:
Skilled
Closing date:
15 Feb 2024
Position Type:
Permanent
Location:
MultiChoice City
Job Description:
The Organisation
The MultiChoice Group is a multinational media and entertainment group headquartered in South Africa, Dubai and the Netherlands with principal operations in pay television, video entertainment, advertising and content security. Brands within the Group include DStv, GOtv, SuperSport, M-Net, DStv Media Sales, Showmax and European-based content security leader Irdeto. We’re proud to say we serve 20 million subscribers across more than 50 African markets, with a successful history of identifying and adapting to industry trends, allowing us to continuously deliver the best in entertainment.
By joining our passionate and creative team, you can help us achieve our objectives of expanding our pay-TV and SVOD (Subscription Video On demand) subscriber bases, improving advertising sales, spearheading cutting-edge technology, supporting local content and providing an exceptional customer experience.
Join Africa’s most loved storyteller!
Location
South Africa, Johannesburg, Randburg
Purpose of the Position:
To ensure that the executive stays organized and supports them in ensuring that the business runs smoothly
To work closely with top executives providing high-level administrative support by conducting research, preparing reports, handling information requests, and performing administrative duties such as general correspondence, hosting guests, coordinating meetings, and extensive schedule management.
Key Performance ObjectivesTasksPersonal Assistance
Maintain an up to date, orderly and logical filing system that can be easily accessed by relevant individuals
Department
<Enter Department Name>
Meeting Management
Analyse meeting requirements, prepare required information and advise the CEO / Executives
Event management
Arrange functions and events according to requirements upon request by the CEO / Executives
Determine a budget amount for these events
Send invitations to CEO’s / Executive’s invitees in advance
Make sure that all hotels, travel and forex arrangements are on track and arranged as requestedOperational support Qualifications
Essential: Diploma level educational qualification
Preferred: Degree Experience
A minimum of 3-5 years’ Secretarial/Office Administrative experience or Equivalent
Analyze monthly and weekly plans and determine required amount of meetings, logistics, attendees, etc.
Produce documents, briefing papers, reports and presentations, etc. as requested by CEO / Executives
Carry out background research and present findings to the CEO /
Executives
Carry out specific projects and research as requested by the CEO /
Executives
Support executive with presentation and report research and preparation
Ensure that the CEO’s schedule is planned in advance and that the calendar/diary is up to date and efficiently managed as changes occur
Request necessary data from management so that reports can be compiled
Screen phone calls, e-mails and messages either through first line
response or forwarding as appropriate
Process incoming correspondence and action as required, e.g.
Update calendar
Type documentation
Distribute / forward information
Internal and external queries
Maintain stakeholder database and ensure that all information is accurate and up to date
Regularly check resource supplies to ensure sufficient stock
Schedule meetings as planned or requested
Ensure that an agenda is sent to all delegates, both with standard agenda items as well as any items that need to be included for follow up as a result of actions documented in previous meetings
Ensure that delegates are aware of what they need to prepare in terms of contribution to the meeting
Compile documentation required and distribute in advance to delegates
Arrange logistical requirements and ensure smooth running of the meetings
Take minutes of meetings and ensure accuracy and timeous distribution
Technical Competencies
Communication
Relationship Building
Confidentiality
Project Management/CoordinationAdministration Behavioural Competencies
Accountability
Teamwork
Delegation
Interpersonal Support
Perseverance
Motivating
Prioritisation
Analytical Thinking
