Administrator: Creditors (B5) – The merSETA,
The merSETA, is the Manufacturing, Engineering and Related Services Education
and Training Authority. This SETA was established in terms of the Skills
Development Act 97 of 1998 and encompasses the metal and engineering, auto
manufacturing, motor retail, tyre manufacturing, plastics industries and
automotive components sub-sectors
INTERNAL & EXTERNAL ADVERT
We have excellent opportunities for the following professional to join Finance
Division:
ADMINISTRATOR: CREDITORS (B5)
Salary: R24 264.25 pm
FIXED TERM CONTRACT : 12 MONTHS
Head Office
Purpose – To prepare and process creditors documentation and prepare monthly
creditors reconciliations timely, accurately and in accordance to policies, procedures
and regulations.
Duties: The duties include but are not limited to the following:
• Process creditors invoices on a weekly basis ensuring timely, accurate
completion whilst adhering to standard operating procedures
• Create and maintain a purchase order log to ensure successful monitoring of
processing of purchase orders
• Prepare and maintain the finance document tracker to ensure timely
submission to the Supply Chain department leaving no omissions
• Prepare monthly reconciliations to verify successful and timely payments to
creditors without any omissions
• Identify accruals to be raised at the end of every reporting period and submit
to specialist
• Prepare journals for adjustments to creditors accounts when required
• Review submissions from merSETA, departments ensure compliance with the
following: correct signatures, correct account allocation and accurate dates,
sufficient available budget and invoice date stamped, payment milestone and
commitment schedule submitted where applicable
• Once checked submit to Specialist for review before forwarding invoices to
the Supply Chain department to generate purchase orders
• Provide proof of payment to external stakeholders at the end of each
payment run
Follow up with internal and external stakeholders on outstanding queries and
required documents, resolving any arising issues
• Maintain the vendor master listing, verify accurate details, national treasury
framework registration, VAT registration, and valid CSD Reports
• Process manual payments for debit orders done through the merSETA, bank
account
• Prepare and process petty cash documentation for regional offices ensure
compliance to procedure
• Track credit card expenses to ensure timely clearance of transactions
• Provide HR with the staff training expenditure within a specific period
• Conduct monthly straight-line reconciliations to ensure landlords are paid in
accordance with lease contracts
• Explain processes and provide required information to internal and external
Auditors
• Sound, effective, and efficient administration of all records and information
including to enable easy accessibility, accuracy, and comprehensiveness of
information
Qualities, experience, knowledge and skills required:
• NQF Level 6 qualification in Finance, Accountancy, Bookkeeping ,Financial
Management, Cost and Management, Internal Auditing, Taxation,
Accounting Sciences or Related field
• A minimum of 1 year experience in a Creditors Administration role
• Computer Literacy with solid knowledge of Excel, MS Word, Power Point and
Outlook
• Attention to detail
• A high level of attention to detail
• Able to operate in a confidential environment
• Excellent planning, organising and coordination skills
• Be able to work without supervision and under tight time frames
The MERSETA is an equal opportunity employer; however, preference will be given
to Affirmative Action Candidates and People with Disabilities in line with the
EE Plan. Please submit a detailed CV, application form and motivational letter to:
Only short-listed candidates will be contacted. Should you not be contacted within 21
days after the closing date, please know that your application was not successful. The
MERSETA reserves the right to not make an appointment.
CLOSING DATE: 13 February 2024
The merSETA, is the Manufacturing, Engineering and Related Services Education
and Training Authority. This SETA was established in terms of the Skills
Development Act 97 of 1998 and encompasses the metal and engineering, auto
manufacturing, motor retail, tyre manufacturing, plastics industries and
automotive components sub-sectors
INTERNAL & EXTERNAL ADVERT
We have excellent opportunities for the following professional to join Finance
Division:
ADMINISTRATOR: CREDITORS (B5)
Salary: R24 264.25 pm
FIXED TERM CONTRACT : 12 MONTHS
Head Office
Purpose – To prepare and process creditors documentation and prepare monthly
creditors reconciliations timely, accurately and in accordance to policies, procedures
and regulations.
Duties: The duties include but are not limited to the following:
• Process creditors invoices on a weekly basis ensuring timely, accurate
completion whilst adhering to standard operating procedures
• Create and maintain a purchase order log to ensure successful monitoring of
processing of purchase orders
• Prepare and maintain the finance document tracker to ensure timely
submission to the Supply Chain department leaving no omissions
• Prepare monthly reconciliations to verify successful and timely payments to
creditors without any omissions
• Identify accruals to be raised at the end of every reporting period and submit
to specialist
• Prepare journals for adjustments to creditors accounts when required
• Review submissions from merSETA, departments ensure compliance with the
following: correct signatures, correct account allocation and accurate dates,
sufficient available budget and invoice date stamped, payment milestone and
commitment schedule submitted where applicable
• Once checked submit to Specialist for review before forwarding invoices to
the Supply Chain department to generate purchase orders
• Provide proof of payment to external stakeholders at the end of each
payment run
Follow up with internal and external stakeholders on outstanding queries and
required documents, resolving any arising issues
• Maintain the vendor master listing, verify accurate details, national treasury
framework registration, VAT registration, and valid CSD Reports
• Process manual payments for debit orders done through the merSETA, bank
account
• Prepare and process petty cash documentation for regional offices ensure
compliance to procedure
• Track credit card expenses to ensure timely clearance of transactions
• Provide HR with the staff training expenditure within a specific period
• Conduct monthly straight-line reconciliations to ensure landlords are paid in
accordance with lease contracts
• Explain processes and provide required information to internal and external
Auditors
• Sound, effective, and efficient administration of all records and information
including to enable easy accessibility, accuracy, and comprehensiveness of
information
Qualities, experience, knowledge and skills required:
• NQF Level 6 qualification in Finance, Accountancy, Bookkeeping ,Financial
Management, Cost and Management, Internal Auditing, Taxation,
Accounting Sciences or Related field
• A minimum of 1 year experience in a Creditors Administration role
• Computer Literacy with solid knowledge of Excel, MS Word, Power Point and
Outlook
• Attention to detail
• A high level of attention to detail
• Able to operate in a confidential environment
• Excellent planning, organising and coordination skills
• Be able to work without supervision and under tight time frames
The MERSETA is an equal opportunity employer; however, preference will be given
to Affirmative Action Candidates and People with Disabilities in line with the
EE Plan. Please submit a detailed CV, application form and motivational letter to:
Only short-listed candidates will be contacted. Should you not be contacted within 21
days after the closing date, please know that your application was not successful. The
MERSETA reserves the right to not make an appointment.
CLOSING DATE: 13 February 2024
