Anglo-American Is Hiring: Team Assistant Geosciences – Johannesburg, South Africa
CLOSING DATE: 09 JUNE 2023
Job Description:
As a Team assistant, you will be responsible to:
Arrange travel, visas and accommodation for the Geosciences & Mining Team
Take notes or dictation at meetings and provide general assistance during presentations to team members.
Organise and maintain diaries and make appointments for the team.
Carry out background research and present findings for the team.
Produce documents, briefing papers, reports and presentations as required by the team.
Manage expense reconciliation and invoice administration.
Order stationery and other consumables.
Book rooms, catering and equipment
Monitor team member’s diaries; to check critical appointments have been made.
Reconcile general and travel expenses in line with company policy.
Log invoices received and submit to accounts for payment.
Liaise with travel agent, manage booking, visa applications and follow correct procedures, in line with company travel policy.
Assist team members with documents in line with new company templates and guidelines.
Assist with meeting and travel arrangements.
Provide admin support as necessary.
Filing and storage of documentation (paper and electronic).
Deal with post and couriers.
This role is in the Geosciences & Mining departments at a Band A4 level reporting to the Manager Geosciences.
Qualifications:
Grade 12
Secretarial Diploma
Valid drivers licence
Experience:
The incumbent will have excellent organisational and interpersonal skills, have the ability to analyse and prioritise situations and have the ability to deal and handle senior people internally as well as externally in a professional manner.
The incumbent will also have a strong team focus and willingness to assist others where necessary, even if that means undertaking jobs that are outside of the job description.
Attention to details
MS-Office, SAP, Egencia and Concur
