University Of The Western Cape Is Hiring: Administrative Assistant

Closing Date

16/2/2024

Role Clarification & Key Performance Areas

The Faculty of Community and Health Sciences at the University of the Western Cape is situated on two campuses namely; Main campus and Bellville CBD campus. The Faculty is one of the leading institutions for the education of community and health sciences professionals in South Africa. The Faculty offers professional qualifications in Dietetics, Occupational Therapy, Nursing, Physiotherapy, Psychology, Social Work, Community Development, Inter-professional Education, Interdisciplinary Studies of Children Families and Society (CISCFS), Complementary Medicine, Public Health and Biokinetics.  We currently have a position available for an experienced Administrative Assistant to work at our Faculty Office. The incumbent will report to the Faculty Manager and will work closely with academic and administrative staff.

The successful candidate will be expected to assume the role and responsibilities of a  Administrative Assistant, which involves, and is not limited to the following:

Academic Administration (Assist with all queries related to registration; advising students, parents, lecturers and tutors)

Reception Duties (Receive and assist walk-in clients, refer queries to appropriate sections, maintain a neat front office environment)

Enquiry Management (Respond to queries (verbal, written or telephonic) relating to programmes offered in the Faculty)

Marketing & Recruitment (Assist with execution of Open Days, career exhibitions, events, etc.)

Meeting Administration (Assist with meeting administration, scheduling, collating of documentation, securing venues, etc.)

General Administration (Office administration (e.g. filing, copying, collating documents, etc.)

Driving Responsibility (Driving responsibilities that links to clinical and community fieldwork placements)

Minimum Requirements

•    A Senior Certificate (Matric)•    Two years administrative experience•    Proficient in MS Office (e.g. Word/Excel/PowerPoint)•    Knowledge of a Student Enrolment Management System •    A valid drivers licence

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel.

In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae and the highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: [email protected]