Rand Water Is Hiring: Secretary – Gauteng, South Africa

CLOSING DATE: 15 JUNE 2023

Job Advert Summary

Rand Water is currently looking for a candidate to give secretarial and administrative services to the Strategic
Customer Partnerships Department. The candidate will be responsible for record keeping, scheduling of
meetings, taking minutes, communicating and coordination with stakeholders and customers.

Minimum Requirements

• Matric
• Secretarial diploma or equivalent.
• An advanced secretarial diploma or a recognized qualification in public relations will serve as an added advantage
• 5-10 years Senior Secretarial / Personnel Assistant experience
• Strong communication skills
• Computer Literate and proficient (Excel, Word, SAP, Outlook, Data capturing, CRM)
• Good record keeping
• Thorough filing, record keeping and document control
• Well-developed interpersonal skills

Primary Duties

• Handle tasks, correspondence and issues as delegated and requested by the Manager SCP.
  Follow up outstanding issues on behalf of the Manager SCP.
• Obtain approval signature from the Manager SCP on relevant documentation and forward to originator.
• Set up and/or receive appointments, meeting and function dates on behalf of the Section Head
• Ensure the smooth running of the Department’s administration work i.e., correspondence and general office admin
• Prioritize work requirements and requests
• Type formal correspondence, and return to originator for approval. Obtain necessary attachments.
• Do all requests for stationary and related procurement.
• Check mileage calculations on travel claims for the Department’s personnel.
• Maintain and update filing system
• Responsible for maintaining of all records including contracts.
• Liaise with internal and external customers / stakeholders professionally and information received treated confidentially.
• Messages and requests forwarded to relevant person either verbally or electronically (via E-mail)
  and ensure that queries and information requests are communicated back to the customer promptly
• Liaise with personnel from various offices
• Comply with all relevant SHE legislation and Quality Management System – ISO 9001:2008
• Keep an accurate daily staff attendance register
• Ensure all leave is captured by the Department’s personnel

Knowledge
Computer Literacy in MS Office is essential with the emphasis on Word, Excel, Power Point and Outlook.
SAP will be an advantage.
Accurate Minute Taking
Filing / Record Keeping

Skills
Typing
Dictaphone usage
Interpersonal Skills
Attention to detail
Telephone etiquette
Excellent administrative skills
Good organizational skills
Good communication skills
Ability to work under pressure to tight deadlines

Attitude
Customer Orientation
Highly motivated and high energy levels
Maintain confidentiality AT ALL TIMES
Self-organized