DETAILS

Closing Date

2024/05/01

Reference Number

CLO240425-1

Job Title

Administrative Officer

Job Type

Permanent

Department

Sec Distribution

Number of Positions

1

Location – Town / City

Bloemfontein

Location – Province

Free State

Location – Country

South Africa

Required Education Level

Diploma | Advanced Certificate

Job Category

Manufacturing

Job Advert Summary

We are currently recruiting for an strong Administrative Officer at our Distribution branch in Bloemfontein.  

PURPOSE OF THE POSITION: 

Ensure administrative controls within area of responsibility. 

RESPONSIBILITIES: 

Perform secretarial tasks as per to the following positions. 

Perform administrative tasks.   

Administer and monitor expenses.  

Assist with general departmental needs.  

Requirements

NATIONAL DIPLOMA

Business English: Fluent

Computer literacy (Intermediate)

Relevant experience in applying job-related concepts, techniques and processes at the required level. 

Competencies

Proactive and action orientated. 

Approaches situations with an open mind and solves problems creatively. 

Clear and sound reasoning ability 

Maintains high standards. 

Collaborate with others to achieve a common objective. 

Interpersonal effectiveness 

Commitment and motivation 

Administrativecapabilities  

Customer orientated. 

Communicates effectively and efficiently.

Ability to plan and organize. 

Duties and Responsibilities

Perform secretarial tasks as per to the following positions. 

Distribution Manager

Perform administrative tasks.   

Responsible for administrativecontrols  

Ensure filing, storage, and security of documents. 

Co-ordinate the repair and maintenance of computer and office equipment 

Respond to customer queries. 

Deal with administrativequeries  

Reconcile stock and place orders e.g., driver clothing etc.

Administer and monitor expenses.  

Ensure data/transactions are properly recorded and entered the DFSA accounting system.

Assist with the annual audit. 

Maintain financial files and records. 

Issue, code and authorize purchase orders. 

Reconcile the accounts payable. 

Administer accounts and prepare payments. 

Assist with general departmental needs.  

Support with ad-hoc requests 

Prepare presentations. 

Arrange functions, meetings, workshops etc. 

Make flight, travel, and accommodations arrangements (domestic and abroad)