Jobs

Personal Assistant Wanted: Absa Bank Limited – South Africa

Hourly HitsApril 9, 2023

1 minute read

CLOSING DATE: NOT SPECIFIED

Job Summary

Did you graduate recently? Are you excited by the world of Cash Management and looking to find an opportunity to develop and grow? Start your career by joining the CIB Cash Management team as a Personal Assistant where you will support the Head of Cash Management and his Manco. You will provide administrative and secretarial support to the team

Job Description

Key Accountabilities

Manage the diary of the direct line manager, reminding him/her of future commitments and matters requiring attention.Organise meetings and functions for the team including logistics arrangements such as venues, menus, travel arrangements, etc.

Liaise with the in-house travel agent to do travel bookings for team members for domestic and international trips and follow the required travel approval process.

Participate in team meetings to take minutes of the meetings. Ensure that minutes are typed, approved by the meeting chair and distributedOn request from any team member, print and bind presentations or newsletters or other material.

Take charge of office moves for team members including liaison with building management and IT.

Take charge of general office administration including ordering of stationery and groceries, restocking printers etc.Ensure that adequate reserve stock is ordered.Build and maintain a contact database for the team and ensure that data is kept 2 current.Maintain project documentation for departmental projects on request.Ensure that documents and reports are adequately completed by team members.Maintain files for team documentation.Record and relay telephone messages for team members who are out of the office.Type correspondence, management reports or other documents on request from the line manager or any team member.

Arrange catering for team events as requested.

Ensure that the line manager approves orders prior to placing them.Ensure that the team’s pause area is kept neat and clean by following up with cleaning staff.Receive, open and distribute mail after logging the items according to the set procedures.Arrange documentation to be sent to archives and retrieve documents from archives when needed

Education and Experience Required

Grade 12

Relevant Degree / Diploma

Good Matric pass with English

Education

Further Education and Training Certificate (FETC): Office Administration (Required)

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