Proconics Is Hiring: Document Controller – Secunda, South Africa
Purpose
Responsible for the timely, accurate and efficient preparation and management of documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Requirements
- Track all requests received back from clients and log on to the document numbering spreadsheet
- Tracking the technical queries and updating registers
- Transmitting of documentation
- Assisting with documentation requests
- QA checks on documents before submission to the client
- Distribution of document control inbox emails and regular follow-ups
- Scanning, uploading and storing the documents in the correct locations.
- Completing close-out forms of projects on the system.
- Assist with EOJs, internal close-out period and Sasol`s year-end process
- Aid in project planning and organisation
- Arrange Project meetings with all stakeholders
- Liaise with all stakeholders
- Support with project coordination activities.
Qualifications/Experience
- Matric
- Post Matric qualification in Project/Admin
- 1-2 years of administration experience or a similar role
- Skilled in MS Office – Word, Excel & PowerPoint, MS Projects
- Knowledge of Purchase Orders, JCE and invoicing
- Basic knowledge of drawings will be an advantage
- Understanding of the PIIDs and submission processes
- Previous experience in the Petro-chemical industry
- Proficient in English
- Valid driving license with own transport.
Personal attributes
Ability to build relationships and work across disciplines
Attention to detail.
Ability to prioritize time management and meet set dead lines.
Have excellent communication and interpersonal skills.
Ability to work in a diverse and dynamic environment.
Ability to present data effectively.
Problem-solving and analytical skills
Work under pressure
Team-player
Take ownership.
Self-starter
Proactive, energetic, flexible, professional, and presentable
Closing date
9 June 2023
