Receptionist Wanted: SANRAL Northern Region Offices

CLOSING DATE: 07 AUGUST 2023

POSITION OBJECTIVE:

To manage the reception of the SANRAL Northern Region Offices as well as provide a general office administration support services.

Academic Qualifications and Key Role Requirements:

A Grade 12/Senior Certificate;
A minimum of 3 years’ relevant experience in a similar role;
Experience in managing an electronic switchboard is essential

WORKPLACE COMPETENCIES:

The successful incumbent will be able to effectively demonstrate these competencies:

The ability to demonstrate a high level of professionalism in written and oral communication and conduct;
The ability to communicate effectively in the English language;
Proficiency in MS Word, Excel, PowerPoint and Outlook;
Good interpersonal skills;
The ability to work in an organised and structured manner.

KEY RESPONSIBILITIES:

Maintenance of the office Reception area
Ensure tidiness of the reception area;
Ensure professionalism is maintained in conduct and communication;
Ensure that reception is manned at all times.

Management of the Switchboard
Answer incoming calls, direct calls to correct contact person, take and deliver messages when necessary.

Coordinate Visitors
Greet guests upon arrival;
Ensure security process for guests is followed;
Direct guests to boardrooms or visitors lounge;
Inform relevant staff member of the guest’s presence.

Administrative Support and Procurement
Procurement of office groceries and stationery according to the SCM Policy;
Travel arrangements for the allocated team.
Administrative support as may be required by the allocated team or Management.
Manage the incoming hand deliveries and outgoing collection of documents/parcels by logging them in the logbook and ensure they are signed for.