Secretary Job Vacancy At Durban University Of Technology
Job Description
Minimum Requirements:
National Diploma (NQF Level 6) in Office Secretarial/Management.
Minimum 5 years experience in a busy office environment and at least 1 year secretarial experience in a tertiary institution.
Knowledge and understanding of the systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated
Knowledge of reporting tools and concepts
Knowledge of Higher Education Sector
Sound knowledge of the business environment, the relevant role players within the business and their key responsibilities and outcomes
Sound knowledge of the current and future practices in the business area to apply to the best interest of the Institution
Knowledge and understanding of policies and procedures applicable to the specific work environment to ensure that work outcomes are compliant to the policies and procedures
Key Responsibilities:
Manages the Senior Director’s diary, e.g. confirms daily schedule and workplan and arranges appointments in time effective manner.
Types correspondence, reports and presentations, including layout and formatting.
Sorts, records, distributes and/or redirects incoming mail specifically, provides clients with background information and/or supporting documentation pertaining to items requiring attention.
Organises meetings and provides support with relevant background information pertaining thereto.
Distributes information, circulars, reports, etc., as directed, to Senior Director.
Provides a secretarial service to relevant meeting whenever required to do so, e.g. Management Committee.
Distributes Agendas including relevant documentation; records, compiles and distributes Minutes of meetings.
Provides telephonic support by screening/redirecting and/or responding to incoming calls.
Takes messages and provides necessary information in response to queries as required.
Organises travel/accommodation arrangements for Senior Director and staff in accordance with DUT procedures, e.g. attendance at external seminars, conferences, etc.
Organises functions as required by the Senior Director’s office.
Compiles guest lists, organises venues and arranges/coordinates catering requirements within budget limitations.
Monitors and orders stationery supplies in accordance with DUT purchasing procedures and administrative controls.
Acts on a conduit between staff and the Senior Director on approval of documents.
Maintains sound relationships with staff, colleagues and students and contributes to team effort, e.g. ensures staff are kept fully informed/up-to-date on relevant administrative/staffing procedures.
Salary: Market-related
Please complete an official application for employment form and send a detailed CV, copies of ID, qualifications and a covering letter with the exact name of the post you are applying
Kindly note:
Communication will be entered into with short-listed candidates only. Only applications made on our application for employment form would be considered.
Closing date: 17 November 2023 @ 15:00pm
“While DUT strives for equal opportunities, preference will be given to suitable candidates in terms of the University’s equity policy” The University reserves the right NOT to make an appointment.
