Receptionist Job Vacancy: Bidvest Facilities Management – KwaZulu-Natal

Job Description

ROLE PURPOSE

To provide front-desk service and support to the customers & visitors

MAIN OUTPUTS

Perform front of house operational services including receiving calls, taking of messages, making calls on behalf of employees

Provide a reception service including receiving visitors and directing them towards endorsed appointments

Responsible for the booking service of boardrooms and parking

Taking of minutes during official meetings, typing and circulation thereof

Receiving and capturing of building audit sheets data and filing thereof

Ordering, processing & delivering of required stationary for all employees

Receiving and sorting of post, and contacting recipient employees for collection

Regular communication with employees via email regarding office management issues

Provide and perform administrative functions/support to various business sections

Assist with administration for project works and special tasks

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

Certificate in Receptionist/Administration/Secretarial

Matric (Senior Certificate)

Valid SA Drivers License

6 months relevant experience in switchboard operation and/or secretarial capacity

Administration/Reception/Switchboard training ideally in a customer orientated environment

MS Word, MS Excel & MS Outlook

FUNDAMENTAL COMPETENCIES

Result Oriented

Attentive To Detail

Stress Tolerant

Good Written Communication

Customer/Client Focused

Ability To Dealing With Ambiguity

Interactive Reasoning

Planning & Scheduling

Teamwork & Partnering

Relationship Building

Good Listening Skills

Excellent Oral Communication

Closing Date: 01 March 2024