South African Bank Note Company Is Hiring: Executive Assistant To The MD


Job Description


To provide senior secretarial, administrative and support services to the Managing Director.

Key Responsibilities (not limited to):

  • To manage the day-to-day running of the Managing Director’s office and provide administrative and secretarial support.
  • Managing information flow in a timely and accurate manner.
  • To liaise at a senior level with internal and external stakeholders on behalf of the Managing Director.
  • To monitor and manage the daily schedule of the Managing Director.
  • To prepare and draft reports, memo’s, presentations, staff addresses and other correspondence on behalf of the Managing Director.
  • To collect and collate information from internal and external sources, present the information in a structured format and keep record of all relevant documents.
  • To update Company dashboards to support the implementation of the continuous improvement standards in the Managing Director’s office.
  • To prepare, plan and organize the Managing Director’s travel arrangements and itinerary.
    To manage the travel functions within the SABN.
  • To co-ordinate the task activities of all other Personal Assistants (PAs) and provide input into performance evaluations.
  • To ensure compliance with relevant policies and procedures.
  • To provide support to the management of projects related to the Managing Director’s office.
  • Act proactively and without much supervision, anticipating needs based on planning and following through.

The Preferred Candidate is likely to have:

  • National Diploma in Office Administration or Secretarial
  • An Additional Tertiary qualification will be an advantage
  • 8 – 10 years’ working experience as a Senior Personal Assistant, with at least 5 years in a supporting role to Executive Management
  • Experience in managing PA teams or junior staff
  • Experience in identifying and drafting the annual workplan landscape in line with the company strategy, business plan and major projects
  • Excellent verbal and written communication skills
  • Discretion and confidentiality
  • Outstanding organisational and time management skills
  • Excellent MS Office knowledge

Related Articles

Leave a Reply

Your email address will not be published. Required fields are marked *

Back to top button