CLOSING DATE: 07 JULY 2023

Job Description

Purpose

To provide senior secretarial, administrative and support services to the Managing Director.

Key Responsibilities (not limited to):

• To manage the day-to-day running of the Managing Director’s office and provide administrative and secretarial support.
• Managing information flow in a timely and accurate manner.
• To liaise at a senior level with internal and external stakeholders on behalf of the Managing Director.
• To monitor and manage the daily schedule of the Managing Director.
• To prepare and draft reports, memo’s, presentations, staff addresses and other correspondence on behalf of the Managing Director.
• To collect and collate information from internal and external sources, present the information in a structured format and keep record of all relevant documents.
• To update Company dashboards to support the implementation of the continuous improvement standards in the Managing Director’s office.
• To prepare, plan and organize the Managing Director’s travel arrangements and itinerary.
  To manage the travel functions within the SABN.
• To co-ordinate the task activities of all other Personal Assistants (PAs) and provide input into performance evaluations.
• To ensure compliance with relevant policies and procedures.
• To provide support to the management of projects related to the Managing Director’s office.
• Act proactively and without much supervision, anticipating needs based on planning and following through.

The Preferred Candidate is likely to have:

• National Diploma in Office Administration or Secretarial
• An Additional Tertiary qualification will be an advantage
• 8 – 10 years’ working experience as a Senior Personal Assistant, with at least 5 years in a supporting role to Executive Management
• Experience in managing PA teams or junior staff
• Experience in identifying and drafting the annual workplan landscape in line with the company strategy, business plan and major projects
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Outstanding organisational and time management skills
• Excellent MS Office knowledge