Human Capital Clerk (Aspen Office In South Africa) – Aspen Holdings
CLOSING DATE : NOT SPECIFIED
Reference Number
AP-4289
Description
The HR Clerk is accountable for the operational administration and coordination of compensation and benefits.
Benefits & compensation
Administer exit forms for senior compensation (shares and incentives)
Administer the Salary Increase Process, in collaboration with Finance
Administer the Provident Fund, Medical aid, Funeral Schemes, Loans (Educational, Study and Emergency) and acting allowance for employees
Coordinate benefit road shows onsite with relevant external stakeholders
Assist with administering the recognition awards programme
Plan & process
Provide recommendations to management on improvement in administrative processes related to areas of responsibility
Stay up to date on developments, trends, legislation and regulations
Reporting & record keeping
Coordinate and consolidate the gathering of information for reporting
Compile detailed reports for submission to internal stakeholders and management
Analyse consolidated data in own area of responsibility and provide recommendations to line manager
Monitor and control data integrity in all databases in area of responsibility
Ensure the storage of employee records on the filing systems are accurate.
Maintain and update employee records and systems as required.
Stakeholder relations
Communicate with external service providers to achieve work objectives and to maintain relationships
Communicate with employees and management, to assist and convey information
General office support/ Administrative support
Provide and coordinate systematic and dependable support services
Oversee employee day to day queries through HR Helpdesk system
Administer monthly data input (onboarding, off boarding, benefit changes, internal movement)
Administer contract of employment offers for HRBP’s
Oversee audit requests from regulatory bodies and internal requests
Requirements
Requirements
Background/experience
• 5 years’ experience in a HR administration/compensation and benefits role or similar field
• Minimum of a 2 Year Diploma in Administration/Compensation and Benefits or similar
• Computer literate – MS Office package at intermediate level
Specific job skills
• Broad working knowledge and understanding compensation and benefits concepts, terminology and the interrelatedness of these within Human Resource Practises
• Knowledge and experience in payroll systems
Competencies
• Information Gathering
• Taking Action
• Attention to detail
• Planning and Organising
Accountability & Decision Rights
• Ownership and leadership of advanced and highly specialised administrative, operational, customer support and computational tasks
• Apply substantial organisational knowledge to deliver service and/ or support with sensitive, confidential information and complex administrative/ operational processes
• Implement policies and procedures appropriate to the organisation
• Provide team leadership or guidance to small or low-impact groups
• Advise on and handling escalated issues from lower level employees/ contractors
• Oversight of work of others in a major process, program, or product
