Personal Assistant To GM HR Job Vacancy At Fidelity Services Group – South Africa
CLOSING DATE: 24 JULY 2023
Job Description
Overall purpose of the job: To effectively and efficiently perform the general secretarial functions of the HR Director’s office. This encompasses handling all documentation/correspondence, filing, office admin, travel arrangements, appointments/meetings, visitors, suppliers/customers, and maintain strictest confidentially in all instances.
Duties & Responsibilities:
To coordinate and book all meetings for the MD, clients and management and one to one with individual staff
Take minutes at meetings as and when required
Ensure that agendas and minutes are distributed timeously
Ensure that meetings are co-ordinated ,via email, phone
Ensure accurate minutes of meetings are recorded either on a daily, weekly or monthly basis
To maintain the HR Director’s diary
To type correspondence as and when required
To maintain HR Director’s Filing systems
To ensure all outgoing documentation/ is distributed
To screen all documentation/correspondence for the HR Director, prioritise it and obtain required information from all departments
To answer and screen all calls to HR Director
Control of purchase orders
Ordering of all promotional items/gifts, stationery and printing
Telephonic assistance with any problems/complaints that reach the HR Director
Give detailed feedback to clients as and when required
To make travel and accommodation arrangements for the HR Director or other managers
Ensure that travel and accommodation arrangements are within budget
To screen and receive any visitors to the HR Director office, ensuring clients are comfortable and refreshed
To carry out any ad-hoc functions which the HOD may require from time to time.
To assist any staff requiring an appointment with the HR Director
Minimum qualifications and experience:
Matric / Grade 12
Relevant qualification
Computer Literate (MS Office, advanced Excel, PowerPoint)
Minute taking
Attributes:
Action orientated
Time Management
Business Acumen
Planning and Organizing
Attention to detail
Problem Solving
Interpersonal savvy
Action orientated
We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.
Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.
Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.
